United States Boxer Association Constitution & Bylaws
ARTICLE I Name of Club
- The name of this association shall be the United States Boxer Association.
- The official abbreviation of this name shall be “USA-BOX”.
ARTICLE II Objectives of the Club
- To preserve, promote and exhibit the working character of the Boxer in the United States.
- To preserve the Boxer in accordance with the breed standard as working dogs.
- To promote and encourage the training and use of the Boxer for work that is consistent with the breed, including tracking, obedience and protection work, and in other ways for which working dogs are utilized.
- To conduct a Working Boxer Championship of the Year schutzhund trial.
- To conduct European-style breed shows which evaluate the conformation of the Boxer as a working breed.
- To conduct other activities for which the Boxer is suitable including, but not limited to, ZTP breed suitability tests, AD endurance tests, agility trials, and training or breeding seminars.
- To develop a Breed Registry for the Working Boxer in the United States.
- To promote humane treatment and training methods, and to support responsible dog ownership and breeding practices, and encourage sportsmanship among owners, breeders and fanciers of the Boxer.
- To publish a magazine to advance the objectives of the USA-BOX.
- To maintain an open dialogue with all clubs sharing similar objectives, national and international, while insuring the autonomy of the USA-BOX.
ARTICLE III Club Status
This club shall be conducted as a not-for-profit organization. All dues, levies and other income shall be disbursed to promote the objectives of this club, along with any associated social activities. No member may derive any income from the Association. Persons who, in the course of official duties or in service to the Association, incur expenses, may apply to the Board for reimbursement of these expenses.
ARTICLE IV Dissolution
The club may be dissolved at any time by the written consent of 75% of its members. In such case, after payment of all debts and liabilities of the club, its assets and property shall be donated and transferred to a corporation or foundation which is organized and operated for the benefit of dogs, with such organization being selected by the Board.
ARTICLE V Membership
- Types of membership and voting privileges
- Single membership
- Family membership- Two persons living in the same household.
- Each membership shall entitle the holder to vote in Association elections, to hold office in the Association, and to receive the official Association publication.
- Dues and special levies
- Dues for each type of membership will be periodically set by the Board.
- Term of membership shall be for one year starting with January 1st, and ending on Dec. 31st.
- Membership shall lapse if dues remain unpaid by March 1st.
- Dues notices shall be mailed out by the Secretary or representative during the month of November each year.
- The Board may approve by a majority vote, the collection of special levies against the membership, to meet the expenses of the club.
- Any member whose share of a special levy remains unpaid one (1) month after approval by membership vote shall be notified in writing by the Secretary. If said levy remains unpaid for another thirty (30) days, the member shall be automatically suspended.
- Applications for membership
- Each applicant shall apply on a form that is approved by the Board.
- The applicant agrees to abide by the Constitution, By-Laws, and Code of Ethics of the Association.
- Names of members shall be published in the official publication.
- Termination of membership
- Resignation- Any member may resign at any time upon receipt of resignation, in writing, to the Secretary.
- Lapsing- Membership shall be considered lapsed if dues remain unpaid by March 1st.
- Expulsion- as provided elsewhere in these By-Laws.
- Any member may be suspended by a majority vote of the Board of Directors or automatically as provided for elsewhere.
- Any member under suspension shall not be entitled to vote or participate in USA-BOX events.
- Any member under suspension for four (4) months shall be expelled from membership automatically.
ARTICLE VI Discipline
Any member may prefer charges against another member for alleged misconduct prejudicial to the interests of the Association. Written charges with specifications must be preferred in duplicate and forwarded to the Secretary of the club with a deposit of $50, which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to the accused and members of the Board, and the Board shall consider first whether the actions alleged in the charges, if proven, constitute conduct prejudicial to the best interests of the Association. If the Board considers that the charges do not allege conduct which woold be prejudicial to the best interests of the Association, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board of not less than three members of the Board, not less than three weeks nor more than six weeks thereafter. The selection of the date, time and place of the hearing shall be made with a view towards the convenience of the Board and especially the member complained against. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his or her own defense, bring witnesses if wished, or by written deposition.
2. Board Hearing
The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Shoold the charges be sustained by a majority vote of the Board, after hearing all the evidence and testimony presented by complainant and defendant, the Board may suspend the defendant from all privileges of the Association for not more than four months from the date of that hearing, or until the next annual meeting if that will occur after four months. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expolsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing club meeting which considers the recommendation of the Board. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the decision and penalty, if any.
Expulsion of a member from the Association may be accomplished only at the annual meeting of the Association following a hearing and upon the recommendation of the Board as provided in section 2 of this Article. The defendant shall have the privilege of appearing on his or her own behalf or by written deposition, although no evidence shall be taken at this meeting. The President shall read the charges, and the findings and recommendations of the Board, and shall invite the defendant to speak on his or her own behalf. The meeting shall then vote by secret written ballot on the proposed expulsion. A two-thirds vote of those present and voting at the annual meeting shall be necessary for expulsion. If expulsion is not so voted, the suspension shall stand.
ARTICLE VII Board of Directors
- The control and management of the affairs of the club shall be vested in the Board of Directors. The Board shall be responsible to the general membership for the stewardship of Association funds, and for the diligent pursuit of the Association objectives.
- The Board of Directors shall consist of:
- Vice President
- Immediate Past President or in the event there is no immediate past President, a Board Member at Large. (adopted 05-04).
- Special meetings of the Board of Directors may be called by the President or three Directors acting in concert.
- Regular meetings of the Board of Directors shall be called by the President at least quarterly. Board meetings may precede or follow regular general membership meetings. Written dates, times, and meeting places shall be sent out ten days prior to all meetings.
- A majority of Directors in office being present shall constitute a quorum to conduct regular business. The Board shall have the power to fill any vacancy that may occur between elections.
- The Board shall have general supervision over all disbursements of the Treasurer, and shall appoint an auditing committee to consist of two members of the Board who shall audit accounts and records annually and prior to all elections.
- The Board shall have the power to appoint committees and assistant officers from among the membership.
ARTICLE VIII Officers and their Responsibilities
- President: The President shall preside over all Association and Board meetings and act as chief executive of the club. He/she shall be a member of all committees. The President shall have a vote in all matters, and in matters before the Board, in case of a tie vote, the President will break the tie.
- Vice President: The Vice President shall, in the absence of the President, perform all duties of the President, and shall assume the office of President in the case of the President’s removal, resignation, death, or inability to serve. The Board will then appoint a new Vice-President.
- Secretary: The Secretary shall have charge of all correspondence, keep the records and roll of members, the minutes of general and Board meetings, and election resolts. The minutes of these meetings shall be mailed to the Board of Directors within fifteen (15) days of said meetings. The Secretary shall have charge of the correspondence of the Association, notify members of meetings, notify Officers and Directors of their election to office, maintain a roll of names, addresses, and, if possible, telephone numbers, of all Association members. The Secretary shall insure that only persons authorized to vote are allowed to vote or perform other duties as prescribed by the Board.
- Treasurer: The Treasurer shall be responsible for collecting, accounting for and handling all funds of the Association. He/she shall ensure that all funds are deposited in such a bank as the Board may designate, and shall see that disbursements are made as proper and necessary to meet the just and due obligations of the Association. He/she shall be bonded, with the cost of bonding paid by the Association. The Treasurer shall maintain adequate and detailed records of all accounts of the Association’s finances, and shall make current reports of such accounts, including all previously unreported transactions, at all Board meetings, and at the annual meeting. The books shall be open to any Board member at any meeting, and when otherwise requested by the President. He/she shall advise the Secretary, in a timely manner, of the dues status of any member of the Association. Any expenditure over $150 that is not a normal operation cost for the USA-BOX will require Board approval.
ARTICLE IX Association Year, Nominations, and Election of Officers and Directors
- The Association’s official year shall begin on the first day of January and end on the last day of December.
- The Officers and Directors shall be elected by the members in good standing, for a term of three (3) years by a mail ballot. Each member may vote for only one (1) nominee per office. All Officers and Directors shall assume office on the first of January, following the election. Each retiring officer shall turn over to his or her successor all properties relating to that office within thirty (30) days after the official year has ended.
- Nominations may be made to the Nominating committee by any active member of the club, prior to October 20th. No person may be a candidate for more than one position.
- The Nominating Committee shall endorse one (1) candidate for each office up for election. After securing the consent of each person so nominated, the Committee shall immediately report their nominations to the Secretary.
- Additional nominations of eligible members may be written by petition addressed to the Secretary and received at his/her regolar address on or before October 30th, signed by six (6) members and accompanied by the written acceptance of each additional nominee signifying his/her willingness to be a candidate. No person shall accept a nomination for more than one (1) position.
- To be eligible for election, nominee must be a member in good standing, may not be under 21 years of age, and must not be under current disciplinary action.
- Nominations cannot be made in any other manner than as provided for in this Section.
- Election ballots
- On November 1st in an election year, the Secretary shall mail to each voting member in good standing a ballot consisting of all nominations. The ballots shall be dated no later than the date mailed.
- All votes in order to be counted, must bear the signature and address of the member and must be received by the voting deadline.
- The voting deadline is December 1st. This must appear on the ballots.
- Any member whose membership fees or levies remain unpaid on the day ballots are mailed out to the membership shall be disqualified from voting or holding office.
ARTICLE X Parliamentary Authority
Robert’s Roles of Order shall govern this association in all parliamentary situations that are not covered in the law, or in these constitution and bylaws, or adopted roles. In case of conflict between the provisions of the constitution and bylaws and the parliamentary provisions of Robert’s, the provisions of these constitution and bylaws shall prevail.
ARTICLE XI General Meetings
- The annual membership meeting will be held in conjunction with the Working Boxer Championship of the Year schutzhund trial. The time and location will be set by the Board. Written notice of the meeting will be mailed to all members at least 30 days prior to the meeting, along with an agenda of business to be conducted. Additional meetings may be called by the Board as deemed necessary.
- A quorum shall consist of 20 members or 10% of the total membership, whichever is less, for any general meeting.
- In the event that there is no Working Boxer Championship of the Year schutzhund trial in a given year, the time and location for the annual meeting will be set by the Board. (Adopted 01-08)
ARTICLE XII Amendments
Amendments to the Constitution and By-Laws must be proposed by a majority vote of the Board of Directors, or by written petition addressed to the President and signed by 10% of the members in good standing. Amendments proposed by such petition must be considered by the Board of Directors no later than three months after receipt of the petition by the President. The Constitution and Bylaws may be amended, altered or repealed by a majority vote of the Board of Directors .
ARTICLE XIII Official Publication
- The Association shall publish a quarterly magazine which shall serve to inform the membership of business before the Association, and to make available articles of interest to the Association.
- The Board of Directors will appoint an editor for this magazine, and will set the general editorial and advertising policies.
- The editor will be responsible for compiling the publication information, and for arranging for printing and distribution of the publication.
ARTICLE XV Empowered Representative
- This Board will appoint from the general membership two persons who will be the club delegation to the ATIBOX organization.
- The delegates must be members in good standing with the club; he/she must not have any disciplinary action pending from the USA-BOX. All dues and/or special levies payable to the USA-BOX must be paid in foll.
- This delegation must be empowered to represent the club in all matters.
ARTICLE XVI Order of Business
1. At meetings of the Association, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Reading of Minutes of Last Meeting
Report of Committees
Report of the Board
Report of the President
Report of the Secretary
Report of the Treasurer
Report of the ATIBOX Delegation
2. At meetings of the Board of Directors, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of the Minutes of Last Meeting
Report of the Secretary
Report of the Treasurer
ARTICLE XVII Voting by Proxy
At all regolar meetings of the Association, all meetings of the Board of Directors of this Association, and in any elections of officers, no voting by proxy will be permitted.